Procurement Specialist (LFO) - Quezon City

Long-term contract
Localisation Quezon City, Philippines
No remote
Posted on 12-15-2023

World Vision

World Vision is the largest child-focused private charity in the world. Every 60 seconds... a family gets water... a hungry child is fed... a family receives the tools to overcome poverty.

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  • Website
  • Unknown
  • Between 50 and 250 employees
  • Others
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With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

  • Ensure to drive cost savings for the organization through effective negotiations with suppliers and the creation of a framework agreement for the assigned category and regularly purchased items. research and evaluates requests based on price, service, quality and guarantee, and other applicable criteria to meet the needs of the internal customers. Verifies available funds and appropriations of budget codes in accordance with procurement policy.
  • Work closely with the business, vendors & partners to receive the requirements on time and to deliver procurement expanded value to World Vision.
  • Perform administrative duties requiring a high degree of expertise in more than one of the areas of office management, fiscal management, and customer relations.
  • In times of emergency response, the Procurement Specialist may become part of the Response Team depending on her/his expertise and training with prior agreement with her/his supervisor. This role must be clearly defined, agreed and supported with appropriate training, coaching or exposures and a plan to cover her/his responsibilities is in-placed while on a special assignment.


  1. Determines the proper sources and suppliers of Goods, Works and Services (GWS) its availability, terms of sales and mode of delivery to support and ensure timely implementation of the organization’s deliverables
  2. Prepares, coordinates and conducts negotiations with suppliers to achieve business objectives.
  3. Recommends and/or selects the best bid/offer among potential suppliers
  4. Regularly monitors requests for buyers’ actions in ProVision that may hinder timely generation of 5.Purchase Order through the system (e.g., PO to be sent manually, missing delivery address information and others)
  5. Monitors suppliers’ timely delivery of orders and ensure receipts of GWS are documented as per defined procedures
  6. Ensure suppliers’ timely submission of invoice and or statement of account.
  7. Ensure timely endorsement of sales invoice received for processing of payment.
  8. Maintains good level of professional relationship with suppliers as well as strong partnership with internal customers
  9. Reviews requisition and ensure accuracy, terminology, and specifications


  1. Work with the assigned projects in the development of the annual procurement plan and its regular review, monitoring and updating process.
  2. Closely coordinate with customers to ensure advance preparation and planning process for special/ complex purchasing projects/ requirements. Attends projects/APs regular team meeting.
  3. Provide guidance to stakeholders (customers and suppliers) on Source to Pay process and systems improvements and update
  4. Ensure competent, quality and compliant execution and monitoring of all purchasing transactions
  5. Monitors and manages claim to suppliers for defectives, shortage, missing parts


  1. Closely coordinate purchasing details with stakeholders (requestor, suppliers, logistics) such as delivery schedule, pricing revisions, order cancellation/change and delivery and invoice discrepancies
  2. Reviews purchase order claims and contracts for conformance to WV policy;
  3. Resolves problems and issues arising from purchase of services, supplies and equipment in close coordination with the supervisor as needed;
  4. Manage hard and soft copies of supplier’s registration documents, contracts, suppliers’ invoice and delivery receipts and other purchasing documents.
  5. Coordinate with Shared Services Center for the Supply Master Data Update and Maintenance (Item, Contract and Suppliers).


  1. Facilitates strategic sourcing for low spend – high volume items and other categories to be assigned and as allowed for Grant Funded Project.
  2. Ensure consistent and compliant implementation of supplier registration process;
  3. Monitors contract duration and supplier performance against the Contract Terms & Conditions.
  4. Participates in the review and assessments of suppliers


  1. Sets and defines periodical or annual performance accountability and deliverables under the supervision of immediate supervisor.
  2. Submits monthly reportorial requirements to immediate supervisor.
  3. Models' biblical ethics, Christian values and beliefs in action and lifestyles while in and out of duty.
  4. Demonstrate an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships
  5. Support emergency response as necessary

Applicant Types Accepted:

Local Applicants Only

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