Entrepreneurship in the territories: is it the right time?
Starting Date: 02 May 2024
Expected Duration: 2.5 years
Conservation International Philippines Foundation, Inc. (CIPFI) is an Affiliate of CI, a US-based environmental non-profit organization. Our mission is "Building upon a strong foundation of science, partnership and field demonstration, empower societies to responsibly and sustainably care for nature for the well-being of humanity." CIPFI applies innovations in science, economics, policy, and community participation to protect the earth's richest regions of plant and animal diversity in the hotspots, major tropical wilderness areas and key marine ecosystems.
DUTIES AND RESPONSIBILITIES
Under the supervision of the Project Finance and Operations Director (PFOD), this position is responsible for the disbursement and financial reporting transactions of the project. The Project Finance Coordinator will ensure compliance of the project to the CIP Delegation of Authority done via Cl systems in Concur and Business World which includes: (a) review of Request for Payments, (b) completeness of supporting documents, (c) encoding accurate transaction entries for approval of PFOD prior to payment, and (d) notify CIP Finance Manager for processing of payments.
KEY RESPONSIBILITIES
- In coordination with the PFOD, ensure accurate and timely monthly, quarterly, and year-end financial close for CCNCS project;
- Upload financial data in the CI financial software, as assigned by the PFOD;
- In compliance with CIP/CI financial procedures and policies:
- Provide support to the PFOD to ensure the accurate and timely processing of pay transactions and appropriate reclasses;
- Ensure accurate and timely processing of staff cash advances and liquidation, identify discrepancies, and communicate them to the concerned staff.
- Monitor ageing of cash advances and ensure strict adherence to finance policies;
- As endorsed by the PFOD, notify and provide CIP Finance Manager of the list of transactions that are approved by PFOD in the system for the processing of payments;
- Prepare documents for internal and external audits and finance reports/documents that may be requested by the PFOD and CIP Finance Manager;
- Maintain systematic and complete filing system of finance documents;
- Monitor compliance of project staff to the bi-monthly timesheet submissions and ensure accuracy of entries;
- Provide support in the monitoring and checking of Palawan projects and offices' list of assets and properties;
- Assist and support in budgeting by providing financial data and trend of project expenses and other budgeting- related tasks.
- Perform other tasks that may be required by the PFOD to support the project.
