Entrepreneurship in the territories: is it the right time?
Job Summary
The Finance and Admin Manager is responsible for a healthy financial and administrative management of the Manila Office. The Finance and Admin Manager cooperates and works closely with the Executive Director.
FINANCE Responsibilities:
- Responsible for the financial management of the Manila Coordination Office and sound fiscal management.
- Provides support to WGNRR Africa office in budget preparations and reporting to funders
- Responsible for the grant’s administration and monitoring working with the Executive Director to ensure that reporting requirements are met.
- Responsible for the preparation of annual and project budget and financial reports (monthly and annual) in coordination with the Executive Director
- Responsible for salary administration (payroll, taxes and other statutory benefits).
- Responsible for the Cash Flow management and monthly cash flow forecasts
- Prepares monthly finance report, quarterly overviews for review.
- Informs financial risks in advance and is adept at local laws and taxes and liabilities
- Prepares monthly bank reconciliation.
- Responsible in the preparation of audit requirements and assistance in the actual institutional and project/s audit
- Provides support to programme staff in the development of budgets for new projects activities across all WGNRR locations
- Maintains and updates as required WGNRR financial procedures and guidance document
- Oversees the Finance team and support the programme team on financial matters
- Help the Executive Director with presentations on financial management, cash flows to the Global Board
ADMIN Responsibilities:
- Responsibility to ensure that WGNRR complies with all legal and employment requirements within the Philippines
- Responsible for the smooth operations of the Coordination Office including the network, internet and phone systems
- Responsible for the personnel administration i.e. payment of salaries, contracts, time writing, holiday & sick leave and compensation time.
- Responsible for ensuring adequate insurance cover for staff and WGNRR equipment both on and off site including health benefits.
- With the Executive Director, ensures the implementation of personnel policies.
- Induction of new staff/interns and volunteers on WGNRR personnel policies including time writing protocols.
- Oversees proper equipment, furniture and fixtures inventory
- Responsible of maintenance and setting up of admin and financial policies and protocols
- Responsible for setting up and oversee protocols for approvals for expenses with the Executive Director
- Responsible for logistical requirements and supervises the admin and finance team and helps with seamless logistical support.
